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FCPX: Let me Count the Ways to Organize your Media in Final Cut Pro X

COW Blogs : gary adcock's Blog : FCPX: Let me Count the Ways to Organize your Media in Final Cut Pro X
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This is meant as a simple guide to the some of the media handling commands in FCPX.

I have augmented the Apple menu items with some of my own experiences and concepts. Your experience will vary but this is to give you a running start on how to keep things organized.

Projects
The project is the movie you create using clips from your Events and media. Its was considered a Sequence, Events can have multiple project files, I treat them like I would treat Sequences in FCP7

Events
An Event is like a folder that contains all the media recorded on a certain date. It’s a more sophisticated version of a Bin, but it nothing more than a virtual repository for your media. You never want to mess with your Events folders, that is where the media storage itself is.

You can add media to it by dragging or by ingesting it to this location. Events allow you to re-create a folder within a folder level hierarchy in the Event Library to your projects.

Deleting media from an Event will delete that media completely from your project and place it in the trash. If you empty the trash, you will be discarding that media from your project, and it will not be recoverable.


Moving Events
The easiest way to move the Event is to just drag the icon to a new Disk in the Event Library, This also allows the user to re-define the location of the media and all related files.

Delete a project or project folder
Deleting a project folder deletes the folder and all of the projects it contains. Your media is not deleted because media is stored in Event, however all of your edits and adjustment stay within the Project file.

Duplicate Project- functions much like media manager did simple selections for Project only, Project & all References or Project with just used media.

Duplicate Project Only: Duplicates files specific to the project you selected, best if multiple projects use the same media

Duplicate Project and Referenced Events: Duplicates the project and any Events referred to by the project. This will include all media associated with your project and it includes all unused materials ingested.

Duplicate Project + Used Clips Only: Duplicates the project and the media for any clips used in the project, but none of the render files, this is the best for archive of a single project.

There is also an include Render files check box at the bottom of this dialog box that will include and re-link renders in the project you are duplicating.

Move Project- Move all media and associated items to new volume. | used this for uploading an on location edit to a desktop system. It too can move just project or project and all referenced media again with or without renders.

You can also move projects by clicking and dragging the Project icon to another hard disk in the Event Library. Apple mentions to use CMD + Drag of Project icon to the new disk, but I can see no difference between using or not using the CMD key while dragging the file.

Merge Events- can combine 2 copies of the same project into a single Project file, say to bring last nights changes you did on the train into your desktop at the office

Consolidate media- This is the clean up your desk command.

Copy Referenced Events: Duplicates the referenced Events (and all the clips in those Events) to the location of your project.

Move Referenced Events: Moves all the referenced Events to the location of your project. Do not use if other projects use some of the same media- media will not be available to other projects.

Copy Used Clips Only: Duplicates only those media files used in the project. This option gives you only the media used in the project

New Event Name field: If you select Copy Used Clips Only, you can create a new Event to hold the consolidated media.

Organize Project is the consolidate media for your scratch disk only moving all of the related renders and data files to your scratch disk location. This is used when you have not been working with all of your media on a single volume.


People do not realize that having media on multiple drives will slow the ability for the media to properly handle your audio and video files in realtime. Using the Organize Project is useful to gather all of your project files to a single scratch volume.

A note about available disks / disk storage with FCPX:
I have had no issues with FW, USB, eSata or Fibre attached storage volumes on my test systems. There are currently a number of reported issues with devices that rely on ethernet for connectivity.

I hope this helps alleviate some of the stress more to come later this week.

Gary



Posted by: gary adcock on Jun 27, 2011 at 6:11:10 amComments (22) FCPX, FCP Media
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Re: FCPX: Let me Count the Ways to Organize your Media in Final Cut Pro X
by Eric Coker
HELP.

How do you merge DUPLICATE PROXY FILES?
I used the 7toX software to convert my projects and now I have multiple PROXY FILES
I know how to merge events but how dow you merge PROXY FILES...
I now have for example DAD.mov DAD.MOV DAD 2.MOV proxy files and I want to
merge all references to DAD.mov......

Thanks.
@Eric Coker
by Jeremy Garchow
Eric-

You should post on the Techniques forum for help: http://forums.creativecow.net/fcpxtechnique

Jeremy
Role of compound clips in events
by Tapio Haaja
Thanks for great article! I'd like someone to make deep analysis of using compound clips instead of projects. I've been working last two weeks in broadcast promo environment with Final Cut Pro X and have chosen to use compound clips in events instead of projects. Actually I haven't made any projects last two weeks. It's even faster to jump between compound clips in events and make duplicates than projects because compound clips share same render files etc.. So they work like sequences in Final Cut Pro 'Classic'.

Best
Tapio

Best
Tapio Haaja

On-Air Promotion Producer
http://avseikkailuja.blogspot.com/
Re: Blog: Let me Count the Ways to Organize your Media.
by David Battistella
More excellent and useful information Gary. Well done. Good overview.

David.

______________________________
Believe me. Everything is a lie.

Re: Blog: Let me Count the Ways to Organize your Media.
by Stephen Bakopanos
Some further tips for anyone wanting to keep manual control over their media in the finder (i.e. keep a structured set of folders in the finder outside of the events folder [or even in it] and not have everything automatically copied over and dumped into the events directory)...

If you organise your media before starting a project by sorting it into folders (i.e. SFX, Voiceover, Video, Music, Images, etc, etc) and then drag those folders to the event, it will automatically assign them with a keyword. NOTE: Presuming that you've already transcoded your media to your event disk, you'll need to make sure that you've gone to the Import settings and disabled "Copy files to event folder" and "Create optimized media". This way, your files will stay in their place and reference files linking back to them will be placed in the event folder instead.

Clearly, this is not the way Apple wants us to do things, but as we all know, there is no "one" workflow and Apple doesn't always know what's best for our needs. Thankfully, however, Apple seem to have made allowances for those of us who like to work outside the box. At first I was a little concerned that doing things "my way" would result in trouble down the line. Two main concerns came to mind:

1) What if I move my media around? Surely this will break the reference files? Well, no. The reference files seem to follow my media all over the drive. Move it to a different folder, rename it, whatever - it follows the file. No unlinked media. WARNING: Clips will be fine so long as you don't change the innards of the file itself (overwrite it, change metadata, etc). Do that and your media will unlink in FCPX - but since that occurs to clips in Apple's event workflow too, it's got nothing to do with how we're doing things here.

2) OK. I've got my own folder structure - great! But I'm still going to add files to it as my project grows (let's face it - no-one starts out with ALL their media ready to go) and it's going to be a pain in the backside if I have to move each of those files into a finder folder and then locate them in that folder and drag them to the event to import. I'm concerned that if I just grab all the files in the folder I'm going to end up with duplicates, right? Well, thankfully it's not that complicated. If your media is already in the event, FCP X won't add it twice - so no duplicates. Just dump your files into their structured finder folders and then go to the top level folder and drag that across to your event - any files that were in your structured folder but not in the event, will now be added. Easy as.

I'm not too sure how much benefit there is to doing things this way (if there is any at all), but I for one like having structured file systems just as much as I like having my media organised by smart database management. I can't see why we can't have both.

Hope all that makes sense...
Re: Blog: Let me Count the Ways to Organize your Media.
by Jeremy Garchow
[Stephen Bakopanos] "I'm not too sure how much benefit there is to doing things this way (if there is any at all),"

Archiving. This way everything is relatively organized and you don't have to move any events around, or worry about what media is where. Cuts down on any duplication as well.

Jeremy
Re: Blog: Let me Count the Ways to Organize your Media.
by Matt Callac
[Jeremy Garchow] "Archiving. This way everything is relatively organized and you don't have to move any events around, or worry about what media is where. Cuts down on any duplication as well."

But by letting FCPX organize the files archiving is just as easy b/c everything is in one place in the event folder.

-mattyc
Re: Blog: Let me Count the Ways to Organize your Media.
by Jeremy Garchow
[Matt Callac] "But by letting FCPX organize the files archiving is just as easy b/c everything is in one place in the event folder.
"


Lets say you have two copies of the media, the original, and then the media that FCP movies to the events folder. Why have two copies to unnecessarily archive, when you can have one? This would allow you to keep the FCP media, and any and all media in a project folder. Come archive time, you can move events/any FCP related project files, and then the one folder with all your media in it. The events will be much smaller this way. It also ensures you know where your media is instead of throwing it around to different hard drives accidentally.

This is the way I would do it, but perhaps not how someone else might do it.
Re: Blog: Let me Count the Ways to Organize your Media.
by Matt Callac
[Jeremy Garchow] "The events will be much smaller this way. It also ensures you know where your media is instead of throwing it around to different hard drives accidentally."

I'm with you on the duplication of media being an issue...but your main reason for citing to do it this way is so you don't have to "move events around". But then come time to archive, you are having to do just that. move media around.

I keep my media pretty organized (as I'm sure you do too), but still sometimes, things aren't where the are suppose to be. Having FCPX handle the organization ensures everything is where it should be.

-mattyc
Re: Blog: Let me Count the Ways to Organize your Media.
by Jeremy Garchow
[Matt Callac] "But then come time to archive, you are having to do just that. move media around."

But they are small pointer files instead of all of your media which may or may not be duplicated. If I know the media is not duped, I know where it is.

As I said, may work for some, may not for others. As with a lot of FCPx, it's wait and see.

[Matt Callac] "Having FCPX handle the organization ensures everything is where it should be. "

And you are certain it "should be" in the Events folder created by FCPx? What if it's not supposed to be or I don't want it there? I don't use FCP7s method of organization right now, either. Most of my media in NOT in the "Capture Scratch".
Re: Blog: Let me Count the Ways to Organize your Media.
by Matt Callac
[Jeremy Garchow] "
As I said, may work for some, may not for others. As with a lot of FCPx, it's wait and see."


I think that's why you can do it either way. Some people are comfortable doing it one way, others are not.


[Jeremy Garchow] "
And you are certain it "should be" in the Events folder created by FCPx? What if it's not supposed to be or I don't want it there? I don't use FCP7s method of organization right now, either. Most of my media in NOT in the "Capture Scratch"."


Let me edit my sentence

"Having FCPX handle the organization ensures everything is where it should be for FCPX."


-mattyc
Re: Blog: Let me Count the Ways to Organize your Media.
by Stephen Bakopanos
[Jeremy Garchow] "Archiving. This way everything is relatively organized and you don't have to move any events around, or worry about what media is where. Cuts down on any duplication as well."

I figured there was a reason why my brain wanted to do it like that, but it was a little too tired to work out why ;)
Re: Blog: Let me Count the Ways to Organize your Media.
by Brad Davis
Also,
Thank you for the abacus in how FCPX organizes your media. I can tell that this is a big deal for Apple and I've noticed the metadata is setup the same way Final Cut Server used to organize metadata. However, I've been struggling with the structure.

Brad
Re: Blog: Let me Count the Ways to Organize your Media.
by Brad Davis
What should we concerned about later this week?
Re: Blog: Let me Count the Ways to Organize your Media.
by Simon Ubsdell
Thanks for a reaslly helpful article.

Simon Ubsdell
Director/Editor/Writer
http://www.tokyo-uk.com
Re: Let me Count the Ways to Organize your Media.
by Eben Abbaan
Jeremy: you can have FCP X not COPY media into its Events folder at the Finder level (duplicating it), but within FCP the media will still be organized into Events.
@Eben Abbaan
by Jeremy Garchow
That's what I was getting at, Eben. Thanks.

This makes it seem like the media is in the event at the finder level, as I am sure it can be depending on your source material:

"Events
An Event is like a folder that contains all the media recorded on a certain date. It’s a more sophisticated version of a Bin, but it nothing more than a virtual repository for your media. You never want to mess with your Events folders, that is where the media storage itself is.

You can add media to it by dragging or by ingesting it to this location. Events allow you to re-create a folder within a folder level hierarchy in the Event Library to your projects.

Deleting media from an Event will delete that media completely from your project and place it in the trash. If you empty the trash, you will be discarding that media from your project, and it will not be recoverable."


I suppose I should start playing around with FCPx if I want to see how it works, eh? Sorry for the waste of space.
Re: Blog: Let me Count the Ways to Organize your Media.
by Jeremy Garchow
Thanks, Gary.

Isn't it true that your media doesn't have to be moved in to the event?

I thought there was a preference to keep orig. media where it is and send a ref pointer to the event.
Re: Blog: Let me Count the Ways to Organize your Media.
by Matt Callac
[Jeremy Garchow] "
Isn't it true that your media doesn't have to be moved in to the event?

I thought there was a preference to keep orig. media where it is and send a ref pointer to the event."




@jeremy, if he copy files box is NOT checked, your OG media is just referenced. It's in the Preferences, but also you can change it on each import

-mattyc


Thanks again, Gary. Really good info here.
Re: Blog: Let me Count the Ways to Organize your Media.
by Jean-François Robichaud
Indeed, you can set the default behaviour in the preferences. This default behaviour comes into play when you drag clips into the Event Browser.

If you use the Import Files command, then FCP X presents you with a window where you can set the import setting for this specific operation (it does come with the default settings selected).
Re: Blog: Let me Count the Ways to Organize your Media.
by gary adcock
[Jeremy Garchow] "
Isn't it true that your media doesn't have to be moved in to the event?
I thought there was a preference to keep orig. media where it is and send a ref pointer to the event."


that is correct, and most useful when working with ultra fast disc media via SAS or Fiber.

Everyone has complained about FCPX using the Movies folder for content, but how different is that over using the Documents folder- on the system disk is bad anyway you do it.

gary adcock
Studio37

Post and Production Workflow Consultant
Production and Post Stereographer
Chicago, IL

http://blogs.creativecow.net/24640

Re: Blog: Let me Count the Ways to Organize your Media.
by Jeremy Garchow
[gary adcock] "that is correct, and most useful when working with ultra fast disc media via SAS or Fiber. "

Thanks, Gary.


Join industry geek Gary Adcock as he explores the world and technology as it relates to Film and Video production. I am also a Glass artist, so I spend my free time creating art from silica and fire when I am not cooking.
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